Run Your Robot Business
Without the Chaos
The only end-to-end operating system built for Robot-as-a-Service businesses. Scheduling, billing, CRM, AI lead generation, and client portals — all in one platform.
4
Data Sources
for lead discovery
3-Step
Drip Cadence
fully automated
8hr
Advance Notice
to facility managers
1-Click
Invoicing
per completed job
Everything You Need to Scale
From lead discovery to invoicing, every tool your RaaS business needs is built in.
Intelligent Scheduling Engine
Coordinate robots, operators, and facilities in one unified calendar. Handles overnight access windows, multi-facility assignments, and last-minute changes — without double-booking a robot or stranding an operator.
Smart Notifications
Automated cleaning reminders go out to facility managers ~8 hours before each deployment. Admins get daily digests of new qualified prospects. Every stakeholder stays informed — zero manual follow-up.
Automated Billing & Invoicing
Usage-based invoicing tied directly to completed jobs. Generate professional PDF invoices and email them to facility managers in one click. Handles completed cleanings, no-charge exceptions, and multi-facility clients.
AI Lead Generation — Prospecting Radar
Automatically discovers commercial facilities in your service area by crawling OpenStreetMap, Foursquare, and LA County Assessor property records. Surfaces warehouses, schools, hospitals, and manufacturers in a review queue — no purchased lists required.
Apollo.io Decision-Maker Enrichment
Once a facility is identified, RaaS Manager finds the right person automatically — a verified name, title, and email for each discovered company. Your team reaches actual decision-makers, not generic inboxes.
CRM Drip Campaign Engine
Runs your entire sales cadence automatically. Prospects receive a timed sequence of personalized emails on Day 0, Day 3, and Day 7 — each with a personalized ROI calculator link. Unsubscribes are permanently honored. Your pipeline works while your team sleeps.
AI-Powered ROI Calculator
Prospects describe their facility in plain English — or by voice — and AI produces a full cost/savings analysis, robot recommendation, workers' comp savings breakdown, and a 10-page branded PDF report they can take to their CFO.
Facility Manager Portal
Give your clients a self-service portal to view upcoming robot deployments, request one-off cleanings, and track their schedule. Reduces inbound support calls and positions your service as enterprise-grade from day one.
Employee / Operator Portal
A mobile-first progressive web app operators install directly to their phone home screen. They see assigned facilities, shift windows, prep tasks, and robot pickup/dropoff times — built for the field, not a desk.
Local SEO Landing Pages
Dynamically generated city-specific landing pages capture local search traffic and funnel it straight into the ROI Calculator. Expand your geographic reach without writing a single page manually.
Sales Rep Training Wiki
An internal field manual built into the platform. New reps learn ROI calculator logic, how to handle pricing objections, and the commission structure — always up to date, always in one place.
Tech Stack
Built on Best-in-Class Tools
Every component of your RaaS business — from lead discovery to contract signing — powered by the industry's most trusted platforms.
CRM
Full pipeline management, contact history, and deal tracking — built on the CRM your team already knows.
Customer Portal
Branded self-service portal for facility managers to view deployments, request cleanings, and download invoices.
Fleet Monitoring
Real-time robot telemetry, battery, status, and diagnostics via Formant or the robot manufacturer's native cloud.
Billing
Usage-based invoicing, recurring subscriptions, and automated payment collection — fully integrated with Stripe.
Scheduling
Built-for-RaaS scheduling engine handling robots, operators, overnight access windows, and multi-facility coordination.
Technician Dispatch
Field service management and technician dispatch for robot delivery, on-site maintenance, and emergency response.
Asset Tracking
Track every robot's location, service history, warranty status, and deployment record across all client sites.
Contracts
Digital contract creation, e-signing, and storage tied directly to each customer account — no separate tool needed.
ROI Dashboard
Live operations and financial dashboards showing robot utilization, revenue per unit, and client ROI metrics.
Offer Robots.
Charge More. Work Less.
Add Robot-as-a-Service to your existing cleaning contracts and transform your business model — without replacing your crew.
Add Robots to Your Existing Contracts
Deploy autonomous cleaning robots alongside your existing crew without disrupting operations. Schedule robot shifts overnight or during low-traffic hours and bill clients for a higher-value, tech-enabled service.
Increase Margins Without Adding Headcount
One robot can cover the same square footage as multiple cleaning staff per shift. RaaS Manager tracks every deployment, auto-generates invoices, and shows you exactly where robots are improving your margins.
Retain Clients With Measurable Results
Give facility managers a self-service portal with cleaning logs, schedules, and usage reports. When clients can see results, they renew. When they don't — they leave. RaaS Manager keeps them informed.
Operators Always Know Where to Be
Your cleaners install the Employee Portal on their phones. They see their robot prep shifts, pickup windows, and task checklists — no group texts, no confusion, no missed deployments.
Billing That Runs Itself
Invoices generate automatically based on completed jobs. No more manual timesheets or spreadsheet billing. End-of-month becomes a one-click review instead of a day-long reconciliation.
Find Your Next Facility Contract Automatically
The Prospecting Radar scans your service area for large commercial facilities — warehouses, schools, retail centers — and surfaces qualified leads with contact info already attached. Your next contract is already in the queue.
The bottom line for janitorial companies:
Adding one robot to an existing contract can reduce cleaning labor costs by 40–60% for that zone. RaaS Manager tracks every deployment, auto-invoices clients, and generates the next sales lead — all while your team focuses on the work only humans can do.
Your Facility. Always Clean.
Always Under Control.
The Facility Manager Portal gives you complete visibility into every scheduled cleaning — without a single phone call to your service provider.
Always Know What's Happening in Your Facility
Your dedicated Facility Manager Portal gives you real-time visibility into every scheduled robot deployment, upcoming cleaning dates, and completed jobs — from any device.
Request Cleanings on Demand
Need an extra cleaning before a big event or inspection? Submit a one-off cleaning request directly from your portal. No phone calls, no back-and-forth emails.
Automatic Pre-Cleaning Reminders
Get notified 8 hours before every scheduled deployment so your team can prepare the space — clear obstacles, unlock doors, brief overnight staff. No surprises.
Professional PDF Invoices, Every Time
Receive clean, itemized invoices automatically after each cleaning cycle. Exactly what your accounting team needs, delivered without chasing a service rep.
ROI Analysis Built In
Understand exactly what you're saving — in labor costs, workers' comp premiums, and cleaning hours — with an AI-generated ROI report tailored to your specific facility.
Common Questions
Frequently Asked Questions
What is Robot-as-a-Service (RaaS)?
Who is RaaS Manager designed for?
Does it work with any robot brand?
Can a janitorial company add robots to existing contracts?
How does the AI lead generation work?
What does the automated drip campaign do?
What is the Facility Manager Portal?
How does the Employee / Operator App work?
How does billing and invoicing work?
Is RaaS Manager available worldwide?
Ready to Run Your RaaS Business on Autopilot?
Schedule a demo and see how RaaS Manager can replace your scheduling spreadsheets, billing software, and CRM — all in one platform.